How to Create & Manage Seating Plans

The seating planner works based on pre-positioned control points. It provides information about which table and seat an attendee is assigned to when they pass through the designated control points. This enables you to easily direct your attendees to their seats at special events such as private dinners, weddings, parties, etc.

To view seating plans or create a seating plan, click on the "Control points" menu under the "Onsite & Tools" heading in the left menu.

 

You can view the control points you have previously created on the screen that appears. If you haven't created a control point before, you can create a new one and then prepare a seating plan. If you don't know how to do this, click here to read our article about control points.

After selecting the control point to which the seating plan will be added, click on the orange chair icon located on the right side.

 

If we take a general look at the screen that appears:

On the left side, you can see an area where attendees are listed. You can search and filter by tags in this area. For example, if you create a seating plan only for your speakers, you can filter by selecting the relevant tag from the left menu. On the right side, you can see boxes representing the tables. To create a table, simply click the "Create table" button in the upper right corner. A new empty table will be created and added for you.

 

 

You can use the drag-and-drop feature to place attendees. This way, you can easily assign attendees to tables and also transfer them between tables.

 

 

An attendee can only be seated at one table. To remove an attendee from the plan, simply click the red "-" button next to their name.

You can give names or codes to the tables. When you create a table, it will automatically receive sequential names like "TABLE 1." Instead, you can give custom names like "A100" or "Table-100." To do this, simply edit the text at the top of the box representing the table.

To completely delete a table, click the red button on the right side of the box.

To change the order of a table, simply drag and drop the box from the grid in the top left corner of the box.

 

 

Within the table, there is a numbering system that starts from 1 from top to bottom. You can arrange attendees in this way. As a result, when an attendee scans their QR code at the control point, they will be able to access information about which table and which seat they are sitting in.

Holacon resources
Keep updated and learn about the industry developments by following our Holacon resources.
Hybrid Events 101: Blending Physical and Virtual Experiences
Hybrid Events 101: Blending Physical and Virtual Experiences

In this blog post, we'll delve into the fundamentals of hybrid events, explore their benefits, and provide tips for successfully blending physical and virtual experiences.

03/14/2024
15 days ago
Sustainability in Events: A Guide to Eco-Friendly Planning
Sustainability in Events: A Guide to Eco-Friendly Planning

Explore the importance of sustainable event practices, offering tips on reducing environmental impact, sourcing eco-friendly materials, and promoting responsible event management.

01/15/2024
2 months ago
The Top 5 Reasons Why Your Event Needs an App: A Complete Guide
The Top 5 Reasons Why Your Event Needs an App: A Complete Guide

In today's fast-paced digital era, incorporating technology into all aspects of our lives has become essential, including event planning. Are you still relying on traditional methods to manage your events? It's time to embrace the power of event apps!

01/03/2024
2 months ago
The Ultimate Guide to Choosing the Perfect Event App for Your Next Conference
The Ultimate Guide to Choosing the Perfect Event App for Your Next Conference

Embarking on the journey to plan an exceptional conference? Choosing the right event app is a pivotal decision in ensuring its success. With a multitude of options available, it's easy to feel overwhelmed. Our comprehensive guide is here to navigate you through the process of selecting the perfect event app tailored to your conference needs.

10/26/2023
5 months ago
The Ultimate Guide to Mastering Event Planning with Cutting-Edge Software
The Ultimate Guide to Mastering Event Planning with Cutting-Edge Software

Discover the secrets to successful event planning with our comprehensive guide on leveraging cutting-edge software. Whether you're a seasoned event pro or just starting, this guide has insights for everyone. Say goodbye to the hassle of manual tasks and embrace streamlined planning.

10/25/2023
5 months ago
Exciting Event Tech Trends 2024 🚀
Exciting Event Tech Trends 2024 🚀

The world of events is evolving, and we're here to keep you in the loop! Check out these hot event technology trends that are set to shine in 2024

09/06/2023
6 months ago