How to Create & Manage Seating Plans

The seating planner works based on pre-positioned control points. It provides information about which table and seat an attendee is assigned to when they pass through the designated control points. This enables you to easily direct your attendees to their seats at special events such as private dinners, weddings, parties, etc.

To view seating plans or create a seating plan, click on the "Control points" menu under the "Onsite & Tools" heading in the left menu.

You can view the control points you have previously created on the screen that appears. If you haven't created a control point before, you can create a new one and then prepare a seating plan. If you don't know how to do this, click here to read our article about control points.

After selecting the control point to which the seating plan will be added, click on the orange chair icon located on the right side.

If we take a general look at the screen that appears:

On the left side, you can see an area where attendees are listed. You can search and filter by tags in this area. For example, if you create a seating plan only for your speakers, you can filter by selecting the relevant tag from the left menu. On the right side, you can see boxes representing the tables. To create a table, simply click the "Create table" button in the upper right corner. A new empty table will be created and added for you.

You can use the drag-and-drop feature to place attendees. This way, you can easily assign attendees to tables and also transfer them between tables.

An attendee can only be seated at one table. To remove an attendee from the plan, simply click the red "-" button next to their name.

You can give names or codes to the tables. When you create a table, it will automatically receive sequential names like "TABLE 1." Instead, you can give custom names like "A100" or "Table-100." To do this, simply edit the text at the top of the box representing the table.

To completely delete a table, click the red button on the right side of the box.

To change the order of a table, simply drag and drop the box from the grid in the top left corner of the box.

Within the table, there is a numbering system that starts from 1 from top to bottom. You can arrange attendees in this way. As a result, when an attendee scans their QR code at the control point, they will be able to access information about which table and which seat they are sitting in.